Productive Meetings

4 things to include in your daily scrum meeting agenda [Template]

5 min read

Whether you’re in-person or working asynchronously, these 10-minute pulse checks will keep you and your team on top of your sprint.

Scrum meetings, also known as daily standups are a part of agile meetings, or scrum ceremonies, where all team members can sync up on the work they did in the last 24 hours, and go over what’s on deck for the next 24 hours.

In this article, we’ll walk through:

Daily scrum meeting agenda template

Use this scrum meeting template for daily 10-minute pulse checks with your team. Whether you’re meeting in-person or meeting asynchronously, these four agenda items will keep you and your team on top of your sprint.

Click here to jump to the Hypercontext scrum meeting agenda template! Download and use it for free.

Frequency: Daily

Meeting length: 10 minutes

Here are four items to include on your scrum meeting agenda:

1. Blockers

Is there anything preventing contributors from getting work done? Things to bring up here might be technical limitations, departmental and team dependencies, and personal limitations (like vacations booked, people out sick, etc.).

“Typically, when you think of Scrum meetings, you assume it’s an engineering-only exercise. But, adopting it on our marketing team has been a game-changer. Talking about blockers as they come has not only helped us move at a faster pace, it removes the status update conversation in 1:1s completely and opens up the floor for coaching opportunities. Win-win!”

– Hiba Amin, Senior Marketing Manager at hypercontext

What this looks like in practice:

  • DevOps: Ran into issues setting up backup for the database on Digital Ocean
  • Marketing Manager: Our email service provider was down yesterday. Creating the newsletter draft today instead
  • Customer Success Manager: Waiting on an answer from the engineering team on how to resolve a bug for one of our customers
  • Account Executive: New sales sequence is almost done. Once marketing collateral is done, I’ll add it into the sequence and set it live

2. What did you do yesterday?

This is a quick rundown of what got done yesterday (and if anything didn’t get done, then why). This isn’t the time for each person to run down their whole to-do list – they should focus on the large chunks of work that made up their deep focus time, and the activities that are relevant to your team as a whole.

What this looks like in practice:

DevOps:

  • Stripe testing
  • Implementation of DataDog completed

Marketing Manager:

  • New blog post live
  • Scheduled social promotion for the month
  • Secured co-marketing partnership with [company]

Customer Success Manager:

  • 2 new help articles live
  • Ran QBR with [customer name]
  • 3 onboarding sessions run

Account Executive:

  • Logged 50 emails, 5 calls, and 2 demos booked
  • Worked on new email sequence (50% done)

3. What are your goals for today?

Here, each team member will say what they want to accomplish – in other words, what they can be held accountable for in tomorrow’s daily scrum meeting.

What this looks like in practice:

DevOps:

  • Set up tests locally for [tool or API name]
  • Deploy cache server

Marketing Manager:

  • Newsletter draft completed and ready for review
  • Launch survey for annual report

Customer Success Manager:

  • Prepare deck for [customer name] QBR tomorrow
  • 1:1 with Nick

Account Executive:

  • 3 demos with [prospect names]
  • Launch new sales cadence

4. How close are we to hitting our sprint goals? What’s your comfort level?

This agenda item will help the scrum master get an idea of how the team is feeling about how their day-to-day activities are impacting overall goals for the team, and how contributors are feeling about the pace of the sprint.

What this looks like in practice:

  • Use a percentage: Feeling 90% confident we’ll hit our sprint goals
  • Use a rating: Feeling 3/5. Too many blockers came up this sprint.
  • Have the team respond using the OKR traffic light system: 🔴 🟡 🟢

What to avoid in your daily scrum:

Lateness

Being late for any meeting is disruptive, but it’s particularly distracting when the meetings are only 10 minutes long. Hold your team accountable for being on time, every time.

Monopolizing the conversation

Giving each team member the opportunity to talk is hugely important. Reinforce this at the start of each scrum if you find that certain team members have a tendency to ramble on.

Over-formalizing the process

Don’t over-complicate your scrum meetings. Keep the agenda the same each time you meet, and make the technology for meeting consistent. Daily scrum meetings involve less than 10 minutes of meeting prep, max.

Other daily scrum meeting tips:

  • Hold your daily scrums in the morning and at the same time each day. If running asynchronously, ask that responses be submitted by the same time each day.
  • Do you daily stand-ups in person (standing up) where possible. If that’s not possible, use a reliable and consistent tool for communicating remotely (we love a good SlackBot for this).
  • Let the team lead the conversation
  • Be a time cop and don’t let your stand-ups run more than 10 minutes

Your daily scrum meetings are all about holding your team accountable, removing blockers, and encouraging the team to build trust amongst each other. It’s a short meeting, but a powerful one – when done properly. 💪

Scrum meeting agenda template 👇

Use this scrum meeting agenda free with Hypercontext