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Remote One-on-one Meeting Template

Make the most of remote one-on-ones with this agenda.

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Remote One-on-one Meeting Template

Walkthrough

Remote One-on-one Meeting Template Walk-through:

If you manage a remote team, you know that building rapport is essential to a cohesive and productive work environment. And while there are many ways to build rapport, one of the most important is the regular one-on-one meeting. This document will show you exactly how that meeting should go down.

One-on-one meetings are a chance for you to check in with each of your team members individually, and to get to know them on a personal level. This is important not only for building rapport, but also for getting a pulse on how they're doing both professionally and personally. This is important because it helps you create a team that feels comfortable and supported, which helps them do their best work.

So, if you manage a remote team, make sure to set aside time each week for one-on-one meetings. Here's a quick rundown of how to make the most of your one-on-one meetings:


How long, how often, and who's invited?

To get the most out of your one-on-one meetings, they should be held weekly and should last around 60 minutes. Just you and the team member you're meeting with should be in attendance.


What to talk about in a Remote One-on-one Meeting:

1. How are things going?

This is a broad question that can help you get a sense of how your team member is doing both professionally and personally. If they're struggling with something, this is a chance for you to provide support. If they're doing great, this is a chance for you to celebrate their successes.


2. What's something you're really jazzed about outside of work?

Getting to know your team members on a personal level is important for building rapport. This question can help you learn more about their interests and hobbies, and can help you find common ground.


3. What have you been working on this week?

This question helps you stay up-to-date on what your team member is working on, and can help you provide support and feedback.


4. What has been the work highlight/lowlight from the past week?

This question helps you understand what's going well and what's not going well for your team member. If they're struggling with something, this is a chance for you to provide support. If they're doing great, this is a chance for you to celebrate their successes.


5. What are you working on next week?

This question helps you stay up-to-date on what your team member is working on, and can help you provide support and feedback.


6. Where do you need help?

This question gives your team member a chance to identify any areas where they need support. It also gives you a chance to offer help and guidance.


7. Are you happy with our level of communication? How would you change it?

This question helps you gauge how your team member feels about the level of communication. If they're not happy with it, this is a chance to make changes. If they are happy with it, this is a chance to reinforce the importance of communication.


8. What's top of mind right now that we haven't talked about yet?

This is an open-ended question that allows your team member to bring up any concerns they have that haven't been addressed yet. It's also a chance for you to provide support and guidance.

About this template

One-on-one meetings are the most important time you have with your remote team. Make the most of it with this customized one-on-one meeting agenda.

Updated Apr 28, 2022

Remote One-on-one Meeting FAQs

How long should a remote one-on-one meeting be?

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You should initially set your remote one-on-one meetings for 60 minutes with your team. If you prepare and share an agenda in advance you're likely to get through more faster.

How often should you have remote one-on-one meetings?

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Most remote one-on-one meetings tend to occur weekly. As you go through a few iterations of them you may need to increase or decrease the frequency.

What should you discuss during a remote one-on-one meeting?

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8 great things to discuss in your Remote One-on-one Meeting:

  • How are things going?
  • What’s something you’re really jazzed about outside of work?
  • What have you been working on this week?
  • What has been the work highlight/lowlight from the past week?
  • What are you working on next week?
  • Where do you need help?
  • Are you happy with our level of communication? How would you change it?
  • What’s top of mind right now that we haven’t talked about yet?

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